Introduction Publications Newsletter Membership Application Events Contacts Circulating Portfolio Auctions Samples FAQS

Membership Brings

  • Bimonthly Newsletter
  • Circulating Portfolio
  • Publications on specific topics
  • Several meetings per year
  • Members Only Auction
  • Membership List (Including list of interests for networking)
  • Society website
This is THE Society for those interested in printed railway material, Current Membership fee is only £15.00 per year (for Membership Year 2008/9). We welcome overseas members as well.

Please click here for a printable Application Form

Meetings

Two or three meetings are held each year, with the AGM being held in the spring, usually in Birmingham. The other meetings are less formal, usually with a speaker and time for a swap meet or mini-auction. These are held in locations such as London, York or Bristol and are often timed to coincide with collectors events in those locations.

Rules of the Railway Print Society
Adopted 20 May 2000

1. Name of the Society

The name of the Society shall be 'The Railway Print Society' hereinafter referred to as 'The Society'.

2. Objects of The Society

The Society is formed for the association of persons interested in the study of printed paperwork issued by all Railways in the British Isles and to afford members facilities for discussion and exchange of information on matters connected with their interests.

3. Management of The Society

(a) There shall be four honorary officers of The Society namely Chairman, Secretary, Treasurer and Editor of Publications. The Management Committee of The Society shall consist of the four honorary officers and not less than one and not more than three ordinary members.

(b) The honorary officers and ordinary members of the Management Committee shall be elected at each Annual General Meeting and the Management Committee so elected shall hold office until the close of the succeeding Annual General Meeting. Retiring members of the Management Committee shall be eligible for re-election. Election shall be by vote taken at the Meeting or by postal vote. A member who has submitted a postal vote shall not be precluded from subsequently attending the meeting and voting in person. In this event the member’s postal vote shall not be counted.

(c) The Management Committee shall fill interim vacancies by co-option.

(d) All members of the Management Committee, whether elected or co-opted, shall remain in office as provided for in rule 3(b) above.

(e) At Meetings of the Management Committee three shall form a quorum and no business shall be conducted unless a quorum be present.

(f) The Management Committee may appoint members to other offices or sub-committees as and when occasion arises to assist with the work of The Society. These members shall not be members of the Management Committee.

(g) The decision of the Management Committee in all matters connected with The Society is final.

(h) No member of the Management Committee may circulate outside the committee any views or solicitations on any matter to do with Society affairs (whether by comments in the Newsletter or otherwise) without first raising the matter within committee and giving the other members thereof the opportunity to comment on such matters. The Management Committee may, by majority vote, instruct the member not to proceed with such circulation: should the member ignore such instruction he shall forthwith cease to be a member of the Management Committee.

4. Finance

(a) Each member shall pay an Annual Subscription. This Subscription shall be decided by the Management Committee and confirmed at the Annual General Meeting.

(b) The approval of the Management Committee is required for all financial expenditure.

(c) The Treasurer shall keep an account of all monies received and expended by The Society and a complete financial statement duly audited shall be circulated to all members prior to the Annual General Meeting. The financial year of The Society shall be from 1st January to the 31st December next following. An auditor shall be appointed at each Annual General Meeting and shall remain in office until the conclusion of the Annual General Meeting next following. The auditor shall not be a member of the Management Committee.

(d) In the event of a decision to disband The Society the members in General Meeting shall appoint a Receiver who shall realise the assets of The Society, pay any proven debts of The Society and distribute equitably any remaining balance amongst those members fully paid up at the time of appointment of the Receiver.

5. Membership

(a) Prospective members should be over 16 years of age, but the Management Committee may relax this Rule at its discretion. The Management Committee reserves the right to reject any application for membership without assigning any reason for so doing.

(b) Members joining during the course of a year will receive back numbers of the Newsletter for the current year as supplies permit.

(c) The Management Committee may exempt a member from making payments to The Society.

(d) Every member when accepted shall receive a copy of these Rules and shall be deemed to be bound by them.

(e) Any permanent change of address should be notified to the Society.

(f) The Management Committee may expel any member should his conduct be deemed to be detrimental to the interests of the Society. An expelled member may appeal against his expulsion at the next following General Meeting of The Society and he shall be given due notice of the time and place of that meeting.

(g) To comply with the provisions of the Data Protection Act 1984, The Railway Print Society gives notice that it holds on computer the names, addresses (postal and e-mail), and in some cases telephone numbers of its members. Membership of The Society implies the consent of the member to this data being held by The Society for the following purposes:-

1 The efficient running of The Society, including the distribution of Newsletters and other material, the keeping of membership records including the receipt of annual subscriptions.

2 The publication of a membership list which is distributed only to members. The list is for the use of members only and is not for publication to any third party. Any member has the right to have their name, address (postal and e-mail) and telephone numbers excluded from the list.

6. Meetings

(a) A General Meeting of The Society shall be held annually before 3lst May of each year. The Agenda for this Meeting shall be distributed prior to the Meeting. The Chairman shall make a Report to the Members at the Annual General Meeting.

(b) Other General Meetings may be held at times and places as deemed convenient by the Management Committee. Every member shall receive 21 days notice of these Meetings.

(c) A member wishing to comment on any matter which may properly be considered at a General Meeting, and who is unable to attend, may submit comments in writing to the Secretary at least five clear days before the Meeting and the Secretary shall present such comments to the Meeting. A member unable to attend a Meeting at which a vote may be taken may instruct the Secretary in writing not less than five clear days before the Meeting of the way in which he wishes to vote and the Secretary shall receive and cast the member’s vote as though the member was present. Should however the member be present at the Meeting then the Secretary shall ignore any such instruction unless the member confirms to the Secretary at the Meeting that he will abstain from voting in person.

(d) The Secretary shall be required to convene an Extraordinary General Meeting within one month of representations in writing from ten or more members.

7. Minutes

Minute Books shall be kept by the Secretary in which shall be recorded the proceedings of the Management Committee and General Meetings of The Society.

8. Guests

Every member may introduce one guest to each ordinary meeting of The Society, provided that the guest introduced has not been expelled from The Society or refused as a member.

9. Misuse of the Name of the Society

(a) No member or other person may purport to represent The Society or its officers in any way without the prior written consent of the Management Committee. The use of any of The Society's publications in any similar way is prohibited. Any breach of this rule will render the member concerned liable to immediate expulsion.

(b) Any financial or other commitments entered into in misrepresentation of The Society will be the personal responsibility of the person or persons concerned.

10. Alteration to Rules

(a) Any proposed alteration of rules should be supported by at least five members and submitted to the. Secretary in writing by the 31st January next before the Annual General Meeting. Any member unable to attend the Annual General Meeting may nominate another member to speak on his behalf at that meeting by notifying the. Secretary of his intention prior to the meeting.

(b) These rules shall not be rescinded or altered except by the vote of the majority of the members personally present at a General Meeting convened by not less than twenty one days clear notice specifying the proposed alterations.
This site is independently maintained and is not endorsed by any corporate body.
Any content is Copyright © 2007 of The Railway Print Society or the respective owner where stated.
Graphic images and photographs have been supplied by the Railway Print Society and or it’s members. These images are marked as such and are Copyright © 2007 to the supplier of the image as stated. Any image not marked as copyright is Copyright © 2007 of The Railway Print Society or is believed to be in the public domain. If you are the copyright owner of any content included here and object to its inclusion, please contact the Webmaster. Images from the website may be used for non-commercial activities in the promotion of collecting railwayana, providing a 'Copyright of www.railwayprintsociety.org.uk' notice is displayed.
For further information please contact the web author at author(at)railwayprintsociety.org.uk